Medical HR Officer Grade V

Post Title:

Medical HR Officer Grade V

Post Status:

Permanent Contract

Department

Medical HR

Location:

Beaumont Hospital, Dublin 9 

Reports to:

Medical HR Manager

Salary:

Appointment will be made on Grade V salary scale at a point in line with Government pay policy

€51,718 to €61,866 LSI

Hours of work: 

Full-Time – 35 hours per week

Closing Date:

5 pm on 22 August 2025

Please note the hospital reserves the right to close the competition early should a substantial number of applications be received.

The Medical HR Department is divided into four different teams: NCHD Recruitment, Consultant HR, Clock/Rostering/Data Analysis and Post-Grad Education.

Initially this role will be assigned to the clocking and rostering team.

This role will primarily be responsible for the accurate management of data on the HR systems in order to achieve the following:

·        Critically analyse the key metrics which form the basis of strategic reports for the Management Executive, producing accurate reports, closely monitoring KPIs and identifying ways to improve the hospitals’ performance in terms of Absenteeism, Rostered and Un-rostered Overtime, EWTD, Agency Costs.

·        Work closely with the Systems and Analytics Division to develop and enhance the existing HR Information Systems, to include the upgrade of the Time and Attendance system as well as the planned implementation of the integrated HR/Payroll system in 2022.

·        Produce accurate pay records in line with public sector salary scales and NCHD contractual entitlements.

·        Produce and maintain NCHD rosters in line with hospital service requirements and EWTD compliance.

·        As a key member of the frontline team, the post holder will demonstrate a professional and engaging style and facilitate effective communication with colleagues in the hospital.

General Operational Duties

• Process, develop and maintain periodic reports of employee record data
• Work closely with the Medical HR team and Directorates across Beaumont Hospital to enhance and improve operational efficiency and effectiveness for all NCHDs and Consultants
• To support effective HR activities through further implementation and optimisation of the HRIS and associated business processes.
• Develop the Medical HR analytic function for the hospital in conjunction with the Systems and Analytical Division.
• Compile, analyse and present information to the relevant stakeholders.
• Recording and maintaining absence data and monitoring sick leave in line with Sick Leave Policy for Consultant and NCHD staff.
• Support the operational implementation of new service initiatives, developing operational policies and guidelines as required.
• Assist in the development of best practice recruitment processes and procedures in respect of Consultant and NCHD Staff.

Quality Improvement and Risk Management

• Ensure compliance with all relevant HSE guidelines, policies, procedures and relevant legislation and regulatory requirements.
• Participate in the continuous review and evaluation of policies, guidelines and existing practices through regular audit programmes and review engaging with the multi-disciplinary team where required.
• Assist in promoting a culture of continuous quality improvement across the department. 
• Be aware of the core objectives, standards and key performance indicators for the service and contribute to the monitoring of performance against these standards.
• Participate in the requirements of the hospitals accreditation process.
• Work with members of the team in devising Standard Operating Procedures for the development of the Department.

• Preparation of audit files and verification of same.
• Develop and maintain yearly audit plans for Medical HR analytics.

·        Relevant 3^rd level qualification

·        3+ years’ experience as a HR Generalist

·        Knowledge of HR Information Systems and strong IT skills

·        Good working knowledge of all aspects of HR best practice and employment law

         Experience in the health sector

         Experience with payroll and/or Workforce Management Systems (Roster Management and Scheduling

·        Strong communication skills

·        Flexible and adaptable to change, having a clear understanding of the need for a systematic approach to planning, implementing and evaluating the impact of change.

·        Written / numerical / analytical skills

·        Accuracy / attention to detail

·        IT Skills - HR systems and MS Office

·        Problem solving / solutions focused

·        Planning and organising skills

·        Proactive / Can do attitude

·        Team player

Informal Enquiries ONLY to:

.

Name:

Linda Loughran / Ruth Canavan / Sarah Coomber

Title:

Medical HR Manager

Email address:

medicalhrmanager@beaumont.ie

Telephone:

       01 8092106