Supplies Officer Grade C

Post Title:

Supplies Officer Grade C

Post Status:

Permanent Contract

Department

Finance Department

Location:

Beaumont Hospital, Dublin 9

Reports to:

Supplies Manager

Salary:

Appointment will be made on salary scale €41,317 - €53,304) at a point in line with Government pay policy. 

Hours of work: 

Full time 35 hours per week

Closing Date:

12 noon on 4th July 2025

Please note the hospital reserves the right to close the competition early should a substantial number of applications be received.

Position Summary

To provide efficient and effective support to the Supplies Department in the management, control, and distribution of stock and non-stock items across the hospital. The post holder will ensure timely procurement, receipt, storage, and delivery of goods and services in compliance with procurement policies and hospital procedures.

• Assist in processing purchase requisitions and orders using the hospital’s procurement systems.
• Maintain accurate records of stock levels, deliveries, and usage using stock control systems.
• Liaise with wards, departments, and suppliers regarding orders, deliveries, returns, and queries.
• Support the receipt and inspection of incoming goods, ensuring accuracy and quality of deliveries.
• Participate in regular stock checks and audits as directed by the Supplies/Procurement Manager.
• Ensure proper storage, labelling, and rotation of stock to minimize wastage.
• Follow up on outstanding orders or delivery issues in a timely and professional manner.
• Ensure compliance with hospital policies, HSE procurement guidelines, and health and safety regulations.
• Contribute to maintaining a clean, safe, and organized supplies area.
• Provide cover and support for colleagues in the Supplies Department as required.

Skills and Competencies Required:

•             Strong organizational and administrative skills.

•             Familiarity with stock control and procurement systems.

•             Ability to communicate effectively with hospital staff and suppliers.

•             Attention to detail and accuracy in data entry and record-keeping.

•             Ability to work as part of a team and independently under pressure.

•             Understanding of health and safety practices in a hospital environment.

Qualifications and Experience:

·         Leaving Certificate or equivalent.

·         Relevant experience in a hospital or similar healthcare supply chain environment is desirable.

·         Experience with public sector procurement processes is an advantage.