Payroll Supervisor

Post Title:

Payroll Supervisor

Post Status:

Permanent Contract

Department

Finance

Location:

Beaumont Hospital, Dublin 9 

Reports to:

Payroll Manager

Salary:

Appointment will be made on GRADE V – CLERICAL (€51,206 to €61,253 LSI) at a point in line with Government pay policy. . 

Hours of work: 

Full Time 35 hours per week

Closing Date:

12 noon on 2/7/2025

Please note the hospital reserves the right to close the competition early should a substantial number of applications be received

Position Summary:

Completion of monthly, fortnightly and weekly payroll for all staff of Beaumont Hospital, including effective administration and recording of all payroll related information. Providing pragmatic payroll advice and support to managers and employees line within Hospital policies, procedures and legal requirements. Support the delivery of the Salaries Strategic Plan, in order to meet Directorate and organisational salary objectives.

Principal Duties and Responsibilities:

Supervision of Staff

·         Strategically supervise, motivate and review the work of other members of the payroll team.

·         Create and promote a positive working environment among staff members which contributes to maintaining and enhancing effective working relationships.

·         Promote cooperation and collaboration with other teams, departments and disciplines

·         Ensure compliance and controls through 2^nd checking of grade IV postings

·         Identify training and development needs of staff in own area e.g. Microsoft office and HR/Payroll system (SAP)

Administration

·         Responsible for end to end payroll tasks, ensuring accuracy of payments and deductions for all employees

·         Ensure the efficient day-to-day administration of area of responsibility, ensure deadlines are met and that service levels are maintained

·         Strict adherence to deadlines in the processing and submission of Revenue Returns eg RPN’s, Payroll Submission, ERR returns

·         Assist in the implementation of Circulars from the HSE, Dept of Health, DPER and any statutory regulations which relate to payroll

·         Organise, monitor and reconcile the Hospital’s Overpayment Register

·         Responsibility for ensuring that payroll advances given are recouped and maintain the return for Management Accounts

·         Set up Recharges and maintenance of master Register for Secondments and Recoverables

·         Support for payroll matters for all external and internal audits, end of year process and business critical projects around payroll

·         Ensure department policies and procedures () are well documented, understood and adhered to,  archives and records are accurate, maintained confidentially and readily available to the appropriate authority

·         Maximise the use technology in ensuring work is completed to a high standard e.g. SAP reporting & hospital integrations

Customer Service

·         Promote and maintain a customer focused environment by ensuring service users are treated with dignity and respect. Build effective working relationships with employees and managers at all levels e.g HR

·         Resolve Payroll Discrepancies, ensure the appropriate engagement and support in the area of query resolution is provided. Act as of point of contact for any escalated queries

Service Delivery and Improvement

·         Ensure accurate attention to detail in own work and work of team

·         Actively participate in innovation and support change and improvement initiatives within the service; adapt local work practices ensuring team knows how to action changes e.g. SAP

·         Encourage and support staff through change processes

Standards, Policies, Procedures & Legislation

·         Maintain own knowledge of relevant HSE policies, procedures, guidelines and practices to perform the role effectively and to ensure current work standards are met by own team

·         Keep abreast of all relevant regulations and legislative changes  e.g. Financial Regulations, Health & Safety Legislation, Employment Legislation, FOI Acts, GDPR

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. This document must be regarded as an outline of the major areas of accountability at the present time, which will be reviewed and assessed on an on-going basis.