Grade VII Accounts Payable Manager

Post Title:

Grade VII Accounts Payable Manager

Post Status:

Permanent Contract

Department

Finance Department

Location:

Beaumont Hospital, Dublin 9

Reports to:

Financial Accountant

Salary:

Appointment will be made on Grade VII salary scale €59,419 - €77,243) at a point in line with Government pay policy. 

Hours of work: 

Full Time 35 hours per week

Closing Date:

12 noon on 20/6/2025

Please note the hospital reserves the right to close the competition early should a substantial number of applications be received.

Job Purpose:

The Accounts Payable (AP) Manager is responsible for leading the day-to-day operations of the accounts payable function, ensuring timely, accurate, and compliant processing of payments. This role involves managing a team, overseeing payment runs, maintaining supplier relationships, and ensuring adherence to HSE financial regulations, internal controls, and public sector procurement guidelines.

1. Accounts Payable Operations

• Manage all aspects of the accounts payable cycle, including invoice processing, batching, coding, and payment runs.
• Ensure timely processing of all supplier invoices and staff reimbursements in accordance with agreed terms.
• Oversee monthly and weekly payment runs, ensuring accuracy and completeness.
• Monitor and resolve issues with unmatched invoices, GRNs, and purchase orders.

2. Compliance & Internal Controls

• Ensure adherence to HSE financial regulations, hospital policies, and C&AG audit requirements.
• Support audit preparation and respond to queries relating to AP.
• Review and maintain internal controls to mitigate financial risks and prevent errors or fraud.
• Ensure VAT and tax compliance in all payment processing.
• Ensure adherence to payment regulations, guidelines and legislation, including Tax Clearance (TCC), Prompt Payment and Revenue compliance.
• Manage and process payments within cash flow allocation.
• Complete and file Professional Services Withholding Tax (PSWT) returns monthly and VAT returns every two month to Revenue via ROS.

3. Team Leadership & Development

• Supervise and support the AP team, managing workload and development.
• Provide training, guidance, and performance reviews.
• Foster a culture of service excellence, accuracy, and continuous improvement.

4. Supplier & Stakeholder Engagement

• Manage supplier accounts, respond to queries, and resolve payment discrepancies in a professional manner.
• Liaise with Procurement, Finance, and service departments to ensure seamless invoice approvals and goods receipting.
• Reconcile supplier statements regularly to ensure account accuracy.

5. Reporting & Reconciliation

• Prepare and submit AP reports including aged creditors, GRNI (Goods Received Not Invoiced), and KPIs.
• Complete month-end and year-end closing activities.
• Support system upgrades or the implementation of national financial systems (e.g., IFMS).

Selection Criteria: 

Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post. 

Applications will be assessed on the basis of how well candidates satisfy these criteria.

Qualifications & Experience:

Essential:

• Minimum of 3 years’ experience in a high-volume accounts environment.
• Strong knowledge of public sector financial regulations and procurement processes.
• Demonstrated ability to lead a team and manage workflow effectively.

Desirable:

• Relevant third-level qualification in business, finance, or accounting.
• Previous experience in a healthcare, public sector, or large teaching hospital environment.
• Knowledge of HSE financial procedures and C&AG audit standards.

Key Competencies:

• Strong leadership and interpersonal skills
• Excellent organisational and problem-solving abilities
• High attention to detail and accuracy
• Ability to meet deadlines and manage competing priorities
• Strong communication and stakeholder engagement skills
• Proficiency in Microsoft Excel and financial reporting

Informal Enquiries ONLY to: (Please note NO APPLICATIONS will be accepted via the Informal Enquiries email address)

Name:

   Niamh Lynch  

Title:

   Deputy Director of Finance & Procurement

Email address:

   niamhlynch@beaumont.ie  

Telephone: