Deputy Head of Procurement

Post Title:

Deputy Head of Procurement

Post Status:

Permanent Contract

Department

Finance Department

Location:

Beaumont Hospital, Dublin 9

Reports to:

Head of Procurement

Salary:

Appointment will be made on Grade VIII salary scale (€81,444 - €98,231) at a point in line with Government pay policy. 

Hours of work: 

Full Time 35 hours per week

Closing Date:

12 noon on 20th June 2025

Please note the hospital reserves the right to close the competition early should a substantial number of applications be received.

General

•             Deputising for the Head of Procurement in respect of the management of the Procurement Function of Beaumont Hospital (to include overseeing the successful delivery of strategic projects, improved compliance and the attainment of value for money);

•             Deputising for the Head of Procurement in respect of the management of the Supplies Department of Beaumont Hospital;

•             Overseeing the continued modernisation of the procure-to-pay cycle within Beaumont Hospital, to include minimising instances of ad-hoc or informal purchasing;

•             Pro-actively identifying opportunities to increase the Hospital’s level of compliant expenditure through detailed expenditure analysis and stakeholder engagement;

•             Managing strategic tendering initiatives on an end-to-end basis and making award decisions that deliver value for money;

•             Preparing, reviewing and amending contracts, service level agreements and terms and conditions on behalf of Beaumont Hospital, thereby mitigating risk;

•             Managing relationships with suppliers and service providers to ensure that contracts operate effectively and in accordance with agreed terms;

•             Managing capital construction tendering competitions, to include assembling and reviewing specification documents, drafting competition documentation using the Capital Works Management Framework suite of documentation and evaluating high-value tenders for design and construction projects;

•             Liaising with the Hospital’s Technical Services Department, HSE Estates and multi-disciplinary design teams in connection with the project management of capital construction contracts;

•             Utilising innovative procurement techniques to maximise purchasing outcomes for Beaumont Hospital (e.g., competitive dialogue procedures, negotiated procedures and managed equipment service arrangements);

•             Liaising with HBS Procurement and the Office of Government Procurement, as appropriate, to determine Beaumont Hospital’s participation in national procurement projects, ensuring that Beaumont Hospital’s requirements are prioritised in a national context;

•             Managing and developing the staff of the Procurement Function and the Supplies Department to include supervision, recruitment, training and coaching, as required;

•             Ensuring a high level of communication within the Department, promoting good industrial relations in employment practices and maintaining staff discipline;

•             Maintaining an expertise in respect of public procurement jurisprudence, regulatory amendments and industry developments;

•             Maintaining records for audit purposes and interacting with the C&AG (and any other relevant audit function) in respect of procurement compliance;

•             Producing reports for the Finance Committee of the Board of Beaumont Hospital and attending meetings of the Finance Committee, as required;

•             Scheduling, prioritising and planning the work of the Procurement Function to ensure that adequate resources are allocated to each project to ensure the efficient completion of projects within agreed timeframes;

•             Producing correspondence for review by the Head of Procurement concerning compliance and ongoing procurement activity (e.g., reports to the Finance Committee, responses to parliamentary questions, responses to Freedom of Information requests, etc.).

Tendering

•             Ensuring Beaumont Hospital’s continued compliance with the public procurement regulations through the conduct of public tendering competitions, to include the development of competition documentation, liaison with end-users, the management of evaluation processes and the notification of tenderers;

•             Managing and chairing cross-functional evaluation and project teams to ensure that the views of technical end-users throughout the Hospital are appropriately considered during the conduct of competitive tendering procedures;

•             Researching, editing, drafting and assembling appropriately thorough and transparent technical specification documents to enable the efficient award of compliant contracts;

•             Drafting accurate notification letters in full compliance with the relevant provisions of S.I. 130 of 2010 (and reviewing and approving notification letters produced by other staff of the Procurement Function);

•             Drafting sufficiently thorough Pricing Schedules and Forms of Tender, which must encompass the whole life cost of any supply or service contract;

•             Evaluating complex financial proposals in order to accurately identify the most competitive financial tender submission;

•             Successfully managing complaints and challenges arising from unsuccessful tenderers, thereby mitigating the risk of formal legal challenge and avoiding attendant costs;

•             Negotiating, drafting and implementing contractual terms for the appointment of all new suppliers and service providers; 

•             Managing and chairing account management meetings with key suppliers and service providers to ensure that contract terms and conditions are respected;

•             Liaising, as appropriate, with all external stakeholders (i.e., the HSE, the Office of Government Procurement and HSE Dublin and North East health region) in order to fully avail of any benefits arising from any shared procurement and supply chain models implemented.

HSE Dublin and North East health region

•             Providing ad-hoc support and advice to HSE Dublin and North East health region concerning public tendering competitions;

•             Reviewing contracts and service level agreements on behalf of HSE Dublin and North East health region, ensuring the adequacy and appropriateness of any terms suggested by suppliers or service providers;

•             Conducting competitive tendering procedures on behalf of HSE Dublin and North East health region.

·             The successful candidate will possess demonstrable experience of public procurement activities in a healthcare context and will have first-hand knowledge of all aspects of public procurement as a regulated activity.

·             The successful candidate will possess first-hand experience of managing tendering procedures for high-value capital construction projects, to include assembling competition documentation, evaluating tender submissions from multi-disciplinary design teams and construction contractors and implementing contracts.

·             The successful candidate will possess an understanding of financial governance arrangements applying to the public sector in general and to the healthcare sector in particular.

·             The successful candidate will possess demonstrable experience of managing, supervising and/or directing staff in an administrative environment.

·             The successful candidate will possess a strong track record of utilising innovative purchasing techniques, including the negotiated procedure, the competitive dialogue procedure and framework agreement approaches.

·             The successful candidate will possess strong stakeholder engagement skills and will be comfortable liaising with senior individuals in order to arrive at optimum award decisions. In this regard, the successful candidate will have experience of negotiating appropriate solutions to complex commercial problems.

·             The successful candidate will possess exemplary verbal and written communication skills and will be capable of expressing complex instructions or advice in a clear and concise manner.

·             The successful candidate will be fully IT literate, will possess comprehensive experience of data collation and analysis and will be comfortable with the use of financial or purchasing systems.

·             The successful candidate will be capable of independently organising his or her workload, prioritising tasks appropriately and managing competing demands upon his or her time.

As a senior resource within the Department, the successful candidate will act as a leader and will motivate team members towards the attainment of common goals.

Informal Enquiries ONLY to: (Please note NO APPLICATIONS will be accepted via the Informal Enquiries email address)

Name:

   Niamh Lynch  

Title:

     Deputy Director of Finance & Procurement

Email address:

   niamhlynch@beaumont.ie  

Telephone: