Grade III Clerical Officer 1.0 WTE Permanent (Haematology)

Position Summary:

To carry out the functions of the administrative role as directed by the directorate management team in line with standard operating procedures.  To conduct yourself at all times in a manner in keeping with Beaumont Hospital policies and procedures as well as statutory regulations.  Maintain and update mandatory training compliance.

General Responsibilites

• Under general supervision, to carry out the functions of the administrative role as directed by the directorate management team in line with established standard operating procedures.

• Plan and organise work to comply with established objectives and deadlines. Understand and adhere to all relevant Beaumont Hospital policies, guidelines and procedures, comply with health and safety, infection control and risk management procedures, comply with statutory obligations.

• Participate in performance review/ achievement and the development of a personal development plan in conjunction with and as required his / her line manager

• Maintain and update compliance with mandatory training (Fire Safety, Manual Handling, PPE, Hand Hygiene etc.)

• Ward Reception

• Telephony duties – manage all incoming calls to the ward and follow-up as appropriate

• Medical Chart retrieval and Tracking

• Patient admission/discharge (hospital system)

• Printing patient labels/wristbands

• Recording inpatient bed transfers on hospital system (Ward Census)

• Ensuring completion and transmission of patient discharge letters.

• Communication of patient telemetry results to relevant wards

• Comply with obligations to protect patient confidentiality and data at all times (GDPR)

• Filing of clinical documentation as per National Guidelines for the management of patient records

• Scanning and transmission of documents in line with GDPR guidelines

• Risk Management – monitor own department and service for elements of risk and escalate to management team in a timely manner

• Participate in the provision of cover in the event of planned/unplanned absences as part of the Medical Directorate clerical pool and across the wider hospital as required

• General administrative duties, as directed by line manager and appropriate to clerical grade.

Time & Attendance 

Work Pattern: Monday – Friday Target Hours: 35 per week Flexi-time (Standard Working Day Roster)
Start Time: between 08:00am – 10:00am
End time: between 16:00 – 18:00pm

Selection Criteria:

Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post.
Applications will be assessed on the basis of how well candidates satisfy these criteria.

Mandatory:

1. Professional Qualifications, Experience, etc

(a) Eligible applicants will be those who on the closing date for the competition:

(i) Obtained at least grade D (or pass) in Higher or Ordinary Level in five
subjects from the approved list of subjects in the Department of Education
established Leaving Certificate Examination or Leaving Certificate
Vocational Programme or Leaving Certificate Applied..

Or

(ii) Passed an examination of at least equivalent standard

Or

(iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills

And

(b) Candidates must possess the requisite knowledge and ability, including a
high standard of suitability and administrative ability), for the proper discharge of the office.