CSA (Clinical Secretary Assistant)

CC&A Principal Duties and Responsibilities

Principle Duties cover Pain Service & Preassessment & Theatre
Filing, pulling charts, transfer of charts from the main building (anaesthetic office to BPC (Pre assessment Service & Medical Records), Sitting outpatient clinics, answering telephone queries, data entry, opening post, stamping post, filing post. Theatre reception duties include chart retrieval, filing, and photocopying, laminating and stock control. Pain Service sitting outpatient clinics for Beaumont & OMNI.

Job Summary
1. Transfer of Charts within the Department on a daily basis BPC, Theatre Outpatient & Medical Records
2. Tracking of Charts between different areas
3. Distributing Charts on a Daily Basis to the relevant Preassessment Nurses
4. Clinic Preparation, pull, prepares and sits Nurse Led clinics located in Beaumont Hospital. Provide cross-cover within CCAD Directorate as and when directed by Directorate Support Supervisor and/or Manager
5. Create Preassessment PACS
6. Printing of labels wristbands and Preassessment Booklet
7. Locating Missing Charts for Clinics
8. Provide cross-cover within CCAD Directorate as and when directed by Directorate Support Supervisor and/or Manager.
9. Provide reception/clerical support dealing with queries and following through on requests for both Nurse Led & Consultant Led clinics
10. Office etiquette: Be punctual, pay attention, be mindful, courteous and communicate with professionalism at all times. Maintain good office procedures, sort and distribute post, order and maintain appropriate stationary level in the office. Assist in the overall smooth running of the office. Handle all external & internal telephone enquiries professionally.
11. Support a departmental email service, on a continuous basis.
12. Support a departmental phone and voicemail service.
13. Colleting and stamping postal referrals to be delivered to Theatre for Triage
14. These are some of the IT systems you will be required to use, T-Pro, McKesson, IPMS, ORBIS, Microsoft Word, Excel & Outlook, Envoy, Staff Intranet, BORIS, CLOCKWISE, Theatre system.
15. Any other ad hoc duties requested by Management Team.

Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post.
Applications will be assessed on the basis of how well candidates satisfy these criteria.

Mandatory:

Professional Qualifications, Experience, etc
(a)Eligible applicants will be those who on the closing date for the competition:
(i) Obtained at least grade D (or pass) in Higher or Ordinary level in five subjects from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied.
Or
(ii) Passed an examination of at least equivalent standard
Or
(iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills
And
(b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability and administrative ability for the discharge of the office.

Desirable:

• Relevant hospital experience 1+ year
• IT skills
• Knowledge of BHIS, PIPE

Desirable:
Knowledge of Hospital and Department structure and functions.

Informal Enquiries ONLY to: