Grade IV Respiratory Admin Support

Job Summary:

The role of a Grade IV in the Directorate Structure may require specific roles and responsibilities. It is expected that a Grade IV in the Directorate will provide cross cover when appropriate within the directorate (e.g. sick leave, annual leave etc). Provide a variety of administrative functions and an efficient and effective clerical service to the Directorate

Assist in the Planning, co-ordinating and directing of the daily operation of the Directorate.

Aware of the directorate KPI’s, goals and objectives and working with the Directorate Support Supervisor and Directorate Support Manager to achieve same

Principal Duties & Responsibilities

Operational management

• Participate in the development and management of appropriate and relevant SOPs
• Establish good office procedures in terms of consumable management
• Be familiar with the appropriate standards in relation to evaluation of infection control data, compliance with hygiene audits and the hospital’s infection control policies and procedures etc

Data Quality

• To be aware that the quality of data regarding all activity within the Directorate is of the highest quality.

• Data Quality – familiarity with hospital projects in relation to healthcare records

Human Resources/Workforce Planning

• Aware of reporting relationship and accountability within the Directorate.
• Aware of the absenteeism policy in accordance with the HR policy and Directorate KPIs.

Staff Development/Training

• Identify own training needs with regard to the use of technologies as they apply to their role.
• Participate in the implementation of unit based training programmes for newly appointed clerical staff and on-going training of staff with regards to their individual needs.

General Duties

• Frontline reception duties (OPD/Day Unit etc)
• Chart tracking and management (Patient medical Records)
• Telephony duties
• Appointment Scheduling and Waiting list management
• Encourage good working relationships within the multidisciplinary staff of the Directorate and with other Hospital Departments.
• Be familiar with the appropriate standards in relation to evaluation of infection control data, compliance with hygiene audits and the hospital’s infection control policies and procedures
• Provide cover when need arises as directed by Directorate Support Supervisor/Manager i.e. annual leave/sick leave etc.
• Identify opportunities for improvement and propose steps to accomplish same.
• Act with digression and integrity at all times in relation to sensitive data linked to the directorate or the hospital.
• Perform such duties as appropriate to the office as may from time to time be required.
• Filing, faxing, photocopying and all other duties as required from time to time.

Eligibility Criteria:

Candidates must have at the latest date of application:

Professional Qualifications, Experience

(a) Eligible applicants will be those who on the closing date for the competition: (i) Obtained at least grade D (or pass) in Higher or Ordinary Level in five subjects from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied.

Or

(ii) Passed an examination of at least equivalent standard

Or

(iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills

And

(b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office based on the skills competencies and knowledge for the post.

Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Character

Each candidate for and any person holding the office must be of good character.

Desirable:

Good working knowledge of Microsoft Office Suite (Word, Excel, Outlook)
Experience working in a healthcare environment

Excellent Keyboard Skills

Informal Enquiries ONLY to:

Name:

Derek Pigott

Title:

Directorate Support Manager

Email address:

Derekpigott@beaumont.ie

Telephone:

 018528384