Grade IV - St Josephs Hospital. Part Time

Post Title:

Grade IV - St Josephs Hospital. Part Time

Post Status:

Permanent Contract

Department

Administration

Location:

St. Joseph’s Hospital Campus, Raheny   

Reports to:

Operations Lead  

Salary:

Appointment will be made on Grade IV Scale (€35,609 - €53,296, LSI1 €54,914) at a point in line with Government pay policy

Hours of work: 

Part-Time, 26 hours per week over 5 days

Closing Date:

12 noon on 26/11/2025

Please note the hospital reserves the right to close the competition early should a substantial number of applications be received.

Position Summary:

The role of a Grade IV in St Joseph’s Raheny will provide support to the Allied Health Professional Service in the Care of the Elderly Day Hospital.  This role also works in collaboration with the Campus Finance Officer. It is expected that a Grade IV will provide cross cover when appropriate across the campus (e.g. sick leave, annual leave etc).

• Nurse Led/AHP Clinics – Manage, prepare and sit in an outpatient based clinic. Referrals to Consultant and Nurse Led Clinics – date, track and triage.
• Arrive patients on arrival to clinic & discharge patients upon consultation with Consultant or Nurse.
• Admit and discharge and provide any necessary administration support for ZOL Infusions.
• Liaise with assigned Nurse for daily clinical queries and retrieve outstanding information.
• Support a departmental email service, on a continuous basis and a departmental phone and voicemail service.
• Liaise with patients to provide information in relation to clinic appointments and handle relevant patient queries.
• Liaise on a regular basis with Geriatrician Consultants and AHP’s to ensure highest quality care for patients.
• Liaise and support NCHDs in relation to the Consultant Led Clinic and the service
  provided by the care of the elderly team.
• Liaise with MDT within the hospital, e.g. consultants, NCHDs, Clinical Secretaries, and Admissions Officers.
• Liaise with any necessary supporting departments, ECG, Radiology for results and appointments. Outsourcing of investigative tests to other hospitals.
• Liaise with external hospitals, health care providers and GPs as required.
• Be responsible for General Office Duties, e.g. filing, scanning, post, supplies, etc.
• Support new practices and procedures.
• Draft SOPs.
• Any other ad hoc duties requested by consultants and managers

·        Track all new referrals on the organisations patient information system.

·        Open and sort mail, schedule meetings, maintain departmental files and records, collect and record information on hospital and departmental databases ensuring the integrity of data, compile and distribute reports.

·        Monitor and maintain office equipment and supply inventory.

·        Contact patients prior to their appointment (letter, text, telephone) to confirm attendance and thereby prevent DNA’s.

Clinic documentation:

Ensure all appropriate documents, tests/results requested by General Practitioners, Referring Consultants, Referring Hospitals, and any other tests or procedures performed on a patient outside Beaumont Hospital are obtained and available on patient charts for clinic.

Outpatient Clinics: 

Clinic Preparation, order patient charts, prepare and sit Nurse Led & Consultant Led clinics located in SJR Day Hospital.  Provide cross-cover across campus as and when directed by Directorate Support Supervisor and/or Manager.

Provide reception/clerical support dealing with queries and following through on requests for both
Nurse Led & Consultant Led clinics.

Typing:

T-pro - transcribe and type materials to include all correspondence on clinics and notes where
applicable. Proof reading, editing material for grammar, punctuation and spelling.

Finance/Goods Received Reconciliation

Cross cover and assistance for Gr IV Finance Officer including but not exclusive to:

·        GRN for all catering food expenses (BWG) as required.

·        GRN for all TSD expenditure as required.

·        GRN for all stores expenditure as required.

·        GRN for all other campus expenditure as required.

Office etiquette:

Be punctual, pay attention, be mindful, courteous and communicate with professionalism at all times. Maintain good office procedures, sort and distribute post, order and maintain appropriate stationary level in the office. Assist in the overall smooth running of the office. Handle all external & internal telephone enquiries professionally.

Informal Enquiries ONLY to:

Name:

Siobhan Comerford

Title:

Operations Lead

Email address:

siobhancomerford@beaumont.ie

Telephone:

087 667 2156