Grade V HR Information Systems Analyst

Closing Date:                          12 Noon on 15/10/2025

Please note the hospital reserves the right to close the competition early should a substantial number of applications be received.

Position Summary:-

The Temporary Grade V will support the migration of historical sick leave data from the legacy Storm system into SAP and strengthen audit, compliance, and reporting processes post-migration. The role will also contribute to report development, support the implementation of new SAP functionality, and assist in designing standard operating procedures (SOPs) to embed best practice in HR systems and compliance.

A strong commitment to the ethos and purpose of patient care, as well as alignment with the hospital’s vision and values, is essential.

Sick Leave Data Migration & Reconciliation

• Extract, transform, and migrate historical sick leave data from Storm to SAP in line with national policy on sick leave calculations.
• Align data structures and mappings with SAP requirements.
• Validate data for completeness, accuracy, and consistency.
• Perform reconciliation between legacy and SAP systems.
• Review compliance with hospital policies, regulations, and audit standards.
• Recommend improvements to strengthen auditability and controls

Audit Reporting & Transaction Reporting

• Design, develop, and maintain reports on sick leave and other HR/Payroll transactions.
• Implement automated data validation checks and exception monitoring.
• Create dashboards and scheduled reports for HR, Payroll, and relevant stakeholders.
• Provide data extracts, walkthroughs, and documentation for internal/external stakeholders

Compliance, Documentation & SOP Development

• Document data migration procedures, mapping rules, and audit findings.
• Develop standard operating procedures (SOPs) to support leave management, audit readiness, and compliance activities.
• Ensure historical leave records are reportable and auditable within SAP.
• Support definition or refinement of compliance rules (e.g., leave limits, carry-over policies, and documentation requirements).

Post-Migration Support & New Functionality

• Contribute to the design, testing, and rollout of system enhancements.
• Provide training and knowledge transfer sessions for HR and other relevant stakeholders
• Monitor ongoing leave activity and support compliance trend analysis.

User Engagement, Training, and Support

• Provide guidance and support to employees and managers on relevant policies, procedures, and system usage.
• Respond to user queries in a timely manner, ensuring issues are logged, escalated (where required), and resolved in line with Service Level Agreements (SLAs).
• Train users across departments, including the development of training materials, standard operating procedures (SOPs), and delivery of workshops.
• Support the rollout of the system to additional staff groups when relevant.

Quality Improvement and Change Management

• Embrace a continuous improvement mind set and contribute to the ongoing enhancement of systems, structures, and service delivery.
• Support the implementation of national circulars, guidelines, and local changes within agreed timeframes.
• Participate in HR projects and hospital-wide initiatives related to workforce and technology improvements and any other initiatives that may be assigned
• Assist in internal audits and external reviews, including data submissions to regulatory bodies such as the HSE.

• Be aware of the core objectives, standards and key performance indicators for the service, and contribute to the monitoring of performance against these standards.
• Participate in the requirements of the hospitals accreditation process.
• Participate in the requirements of the hospital’s risk management programme. 
• Work with members of the team in devising Standard Operating Procedures for the development of the Department.
• Play a leading role in ensuring a culture of safety.

Governance, Compliance, and Organisational Alignment

• Ensure compliance with all relevant Hospital guidelines, policies, procedures, GDPR, and relevant legislation and regulatory requirements.
• Support the development of action plans and project documentation for key system and process changes.
• Develop and maintain yearly audit plans for HR analytics and relevant audits are completed.
• Represent the HR department at internal and external stakeholder meetings as required.
• Demonstrate a strong commitment to the ethos of patient care, and actively contribute to Beaumont Hospital’s vision, mission, and values.

Communication

• Facilitate effective communication with the Senior Executive Team, HR colleagues, Committees, Beaumont staff and their representatives, and other relevant internal and external stakeholders.
• Maintain a professional and courteous manner when dealing with all staff, ensuring issues are addressed respectfully and efficiently.
• Deliver presentations and communicate effectively with team members to educate and inform them on system strategies, enhancements, and best practices that support the hospital’s operational goals.
• Manage incoming queries directed to the HRIS or wider HR team—assess, triage, record, and ensure timely follow-up or escalation as appropriate.
• Foster strong cross-departmental collaboration to ensure a consistently high-quality, customer-focused service is delivered across the hospital.
• Carry out additional duties as reasonably assigned by the Director of HR (DHR), including tasks related to the wider functions of the HR Directorate.

The above requirements provide a broad outline of the duties and responsibilities attached to the position as currently envisaged. The post holder may be required to perform other duties as appropriate to the post which may be assigned from time to time, and to contribute to the development of the post while in office.

Mandatory

In exercise of the powers conferred on me by Section 22 of the Health Act 2004, I hereby approve the
qualifications, as set out hereunder, for the appointment and continuing as Staff Officer, Grade V in
the HSE.

1. Professional Qualifications, Experience, etc

(a) Eligible applicants will be those who on the closing date for the competition:
(i) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutory
health agencies, or a body which provides services on behalf of the HSE under Section
38 of the Health Act 2004.

Or

(ii) Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects
in the Department of Education Leaving Certificate Examination, including
Mathematics and English or Irish1. Candidates should have obtained at least Grade C
on higher level papers in three subjects in that examination.

Or

(iii) Have completed a relevant examination at a comparable standard in any equivalent
examination in another jurisdiction.

Or

(iv) Hold a comparable and relevant third level qualification of at least level 6 on the
National Qualifications Framework maintained by Qualifications and Quality Ireland,
(QQI).
Note1:

Candidates must achieve a pass in Ordinary or Higher level papers. A pass in a
foundation level paper is not acceptable.

Candidates must have achieved these grades on the Leaving Certificate Established
programme or the Leaving Certificate Vocational programme.

The Leaving Certification Applied Programme does not fulfil the eligibility criteria.

and

(b) Candidates must possess the requisite knowledge and ability, including a high standard of
suitability, for the proper discharge of the office.

2. Age

Age restriction shall only apply to a candidate where s/he is not classified as a new entrant (within
the meaning of the Public Service Superannuation (Miscellaneous Provisions) Act, 2004). A
candidate who is not classified as a new entrant must be under 65 years of age on the first day of
the month in which the latest date for receiving completed application forms for the office occurs.

3. Health

Candidates for and any person holding the office must be fully competent and capable of
undertaking the duties attached to the office and be in a state of health such as would indicate a
reasonable prospect of ability to render regular and efficient service.

4. Character

Candidates for and any person holding the office must be of good character.

Desirable

• Sound knowledge of HR practices and policies or equivalent.
• Technical Skills: Proficiency with HRIS systems e.g. SAP or equivalent
• Attention to Detail: Ability to accurately record and maintain data, identify discrepancies, and ensure compliance. 
• Communication Skills: Excellent written and verbal communication skills for interacting with employees and managers. 
• Problem-Solving Skills: Ability to troubleshoot system issues and resolve discrepancies. 
• Organizational Skills: Ability to manage multiple tasks, prioritize work, and meet deadlines. 
• In-depth familiarity with advanced MS Office Suite.
• Proven experience utilising business intelligence tools to develop comprehensive reports and dashboards.
• Experience in a healthcare or hospital environment
• Experience supporting or leading a system upgrade or module rollout
• Project Management Experience