Directorate Business Manager – Transplant, Nephrology and Urology (TUN)

The Business Manager is an integral member of the Directorate Management Team providing leadership to ensure the operational management and service delivery targets of the Directorate. The post holder will work on behalf of the Chief Operations Officer and Clinical Director.

The Business Manager will have responsibility for the following areas:

• Operational Management
• Continuous Improvement
• Service Planning
• Performance and Financial Management
• Strategic Planning
• HR Management and Organisational Development
• Quality Assurance and Risk Management

The Directorate concept focuses on:

• Performance targets
• Wasted activity eliminated
• Ensuring all staff accountable and responsible within their remit
• Innovative and creative thinking.

• Operational Management

• Responsible for the operational management of the Clinical Directorate ensuring the efficient and effective day to day running of Directorate, matching resources with flexibility to respond to
• Develop and deliver effective operational plans linked to the hospital strategy and executive operational plans ensuring that organisational and national targets are
• To be responsible for the management of all non-medical and non-nursing staff within the
• Manage the operational implementation of new service initiatives, including liaising with stakeholders, developing operational policies and guidelines as required.
• To provide frontline general management advice and support to the Directorate Management Team which includes human resource and workforce planning support, budgetary analysis, performance analysis and problem solving.
• Responsible for the management of the directorate waitlists.
• To foster close co-operation and integration of services within the Directorate.
• To co-ordinate an annual review of equipment requirements, ensuring that relevant submissions are made under the capital programme, liaising with the Finance Department and seeking to influence funding providers as appropriate.

Service Planning

• To be responsible for the co-ordination, review and planning of services to meet service agreement requirements stipulated by the Hospital Executive and to support the development of plans to achieve required changes in service provision, working closely with the Directorate Management Team and relevant Heads of Professions, Corporate and Facilities Managers and
• To be responsible for the development of business cases and/or other proposals for improvements or modernisation of
• To be responsible for the identification of cost improvements, service developments and income generation opportunities within the
• To implement proven business management technologies within the Directorate to strengthen performance and enhance its reputation internally within the Hospital and externally with the public, General Practitioners and the HSE.
• To lead projects which improve the quality of services provided to patients evidenced by improved performance against national and international benchmarks.

Performance and Financial Management 

• To monitor, control and report on Directorate activity and income and expenditure, working closely with the Financial Controller and COO.
• To act as a budget manager for the Directorate in respect of devolved resources.
• To manage any resource delegated to the Directorate, eg, service upgrades, minor capital works, etc.
• To develop a series of performance indicators for the Directorate which support the achievement of hospital and National Key Performance Indicators.
• To work with functional and professional heads to develop mechanisms to ensure that clinical activity is measured accurately and fully costed where appropiate.
• To monitor and track performance targets and develop internal and external comparative performance monitoring information to support and inform decision-making within the Directorate and hospital wide.
• To ensure that the quality of data regarding all activity within the sphere of responsibility of the Directorate is of the highest quality and that individual managers and staff understand their roles and responsibilities with respect to data accuracy.
• To support and assist the Clinical Director in monitoring the activity of Consultants within the Directorate and ensuring compliance with the Consultant Contract requirements.
• Establish mechanisms which provide the Clinical Director with timely management information regarding performance against contracts, budgets and targets.
• To participate in pricing and costing models working towards aligning patient activity by diagnostic condition to expenditure.
• To support the development of a service level agreement.
• To contribute to the development and implementation of corporate strategies and decisions.
• To promote a corporate approach to the hospitals overall strategy objectives, mission and values.
• With the Clinical Director and Laboratory Manager lead initiatives in strategic planning, development and redesign of services.

HR Management and Organisational Development

• Manage all non-clinical staff within the Directorate, complying with hospital HR policies and procedures.
• Maximise the contribution of these staff by developing systems for performance appraisal, personal development, individual and organisational development and continued skill mix review.
• Ensure that the responsibilities and objectives for direct reports are clearly defined and understood – job descriptions and person specifications up to date.
• In conjunction with the Directorate Management Team regularly review staff complements and skill mix across the Directorate to ensure that staffing is appropriate for current and projected demands.
• Develop local strategies for the recruitment and retention of staff. Participate in Directorate recruitment and ensure that effective local induction is completed.
• Be responsible for managing sickness and absence in accordance with hospital policy.
• Manage and implement all staff related issues in accordance with HR policies and procedures.
• Be responsible for facilitating all staff to continue their education and personal development.
• Ensure mandatory, corporate and personal development objectives are realised and capabilities and contribution of all staff is recognised.
• Ensure the involvement of all staff through open and direct communication to sustain a high level of commitment and flexibility.
• Promote equal opportunity and adherence to best practice employment and approaches to managing and implementing change.

Quality Assurance and Risk Management

• Contribute to the development and lead on the implementation of best practice service modernisation and improvement plans and strategies within the Directorate.
• Encourage a culture of continuous improvement and mutual co-operation in the achievement to the highest possible standards of clinical care and maximum efficency.
• To work with the Directorate Management Team and colleagues to develop clinical governance systems within the Directorate which ensure that all relevant HIQA and standards are met.
• To ensure that the Directorate has an effective process for risk assessment and risk management.
• To co-ordinate the Directorate’s participation in local risk management initiatives to monitor clinical and non clinical issues with the Directorate.
• To co-ordinate the processing of adverse incidents within the Directorate ensuring that they are investigated promptly, respecting confidentiality and instigating preventative action.

 Further Information for Candidates: The successful candidate will be required to participate in the senior management on call roster for the hospital within 12 months of appointment to post.

If an appointee has previously been employed in the Civil or Public Service and that appointee is entitled to or in receipt of a pension from the Civil or Public Service or where a Civil/ Public Service pension comes into payment during the appointee’s re-employment that pension will be subject to abatement in accordance with Section 52 of the Public Service Pensions (Single Scheme and other Provisions) Act 2012.

Please note: In applying for this position you are acknowledging that you understand that the abatement provisions, where relevant, will apply. It is not envisaged that the employing Department/ Office/ Body will support an application for an abatement waiver in respect of appointments to this position

Supplementary information:

The Hospital www.beaumont.ie
Management Unit: www.beaumont.ie/hr

Informal Enquiries ONLY to: (Please note NO APPLICATIONS will be accepted via the Informal Email)
Informal Enquiries Claire Noonan, Chief Operations Officer, coo@beaumont.ie