Supplies Officer Grade A - Catering

Post Title:

Supplies Officer Grade A

Post Status:

Permanent

Department

Catering Department

Location:

Beaumont Hospital & Affiliated Sites   

Reports to:

Head of Catering

Salary:

Appointment will be made on SUPPLIES OFFICER GRADE A Payscale (€57,325 - €65,363 LSI €67,695 LSI2 €70,034) at a point in line with Government pay policy. 

Hours of work: 

Full time

Closing date:

12pm on Friday, 10th of October 2025.

Position Summary:
The purpose of this post is to assist the Head of Catering in the management of supply lines and contracts to the Catering Department. To order goods/ services in line with contracts. To receive dockets and invoices and match same to contract for sign off.

Duties & Responsibility:

Purchasing and Contract Management:

• Manage all purchasing in line with contracts- Food, Consumables, all Catering Equipment, Uniforms and Safety Shoes.
• To manage contracts and produce reports for head of department on supply chain, missing items, trends etc.
• To ensure stock levels are maintained to meet service.
• Ensure stock is rotated.
• Seek feedback on items purchased re – quality, use by patients, costs and selling.
• To advise and guide re pricing of goods in Croí Na B Staff Restaurant and Green Bean Cafe.
• To communicate with main contractor and organise meetings on a regular basis.
• Assist with tenders for recommendations/approval of Head of Department/Procurement
• Maintain computerised records of all activity.
• Visit key provider sites with catering officers/ managers to ensure HACCP and safety requirements are in place.

Staff Management:

• Establish liaison with Supplies personnel.
• Ensure a robust system is in place for the receipt of all goods, storage and rotation.
• Ensure the timetable for receipt of goods meets service needs, storage capacity and availability of staff and is economical and efficient.
• Seek feedback and ensure good communication with supplies officer.
• Maintain appropriate records as decided from time to time.
• Provide returns and information as required.

 Accounting/Finance:

• Ensure that relevant accounting & ordering procedures are maintained in correct manner.
• Issue of official orders as required.
• Assist in preparing annual budget/ spend reports and trends.
• Assist with processing and certification of invoices.
• Monitor expenditure of individual hospital department in partnership with the Finance Department and implement budgetary controls where appropriate.
• Negotiate with potential and existing suppliers with the purpose of obtaining value for money.

General Duties:

• Liaise closely with procurement and finance on all aspects of contract management.
• Establish and maintain up to date price lists, catalogues and other relevant purchasing information.
• Consult with all key staff in the department, Chefs, Catering Officers/ Management team.
• Advise and assist in selection of goods and ensure that acceptable standards are attained and maintained.
• Standardise where feasible and desirable.
• Be aware of modern development and technology in the purchasing and control of goods.
• Ensure proper security of any hospital goods or property.
• Report any deficiency of irregularity observed.
• To assist in the development and/or the introduction and implementation of new technology.
• To perform customer services duties as required.
• To perform such other duties appropriate to the post as may be assigned to him/her from time to time by the Chief Executive or such other officer designated by the Beaumont Hospital Board.

Selection Criteria: 

Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post. 

Applications will be assessed on the basis of how well candidates satisfy these criteria.

Mandatory:

• Statisfactory experience as a Supplies Officer within a Healthcare organisation.

OR

Educated to Third Level qualification of at least level 6 or demonstrate an equivalent level of experience of working within a setting in a health care organisation.

OR

Have obtained a pass (Grade D) in at least 5 subjects in the Leaving Certificate, including Maths and English and have obtained at least Grade C on higher level papers in three subjects in that examination or an equivalent examination.

• Have good working knowledge of Integra Computer Systems.
• Demonstrate a comprehensive understanding of supply chain management.
• Demonstrate ability to lead a team working across supply chain activities.
• Experience of creating Purchase Order numbers and G.R.N.s
• Good working knowledge of Tendering process

Desirable:

• Knowledge of Catering and or Supply Chain
• Possess strong analytical and IT skills
• Previous experience working in supply chain management

If an appointee has previously been employed in the Civil or Public Service and that appointee is entitled to or in receipt of a pension from the Civil or Public Service or where a Civil/ Public Service pension comes into payment during the appointee’s re-employment that pension will be subject to abatement in accordance with Section 52 of the Public Service Pensions (Single Scheme and other Provisions) Act 2012.

Please note: In applying for this position you are acknowledging that you understand that the abatement provisions, where relevant, will apply. It is not envisaged that the employing Department/ Office/ Body will support an application for an abatement waiver in respect of appointments to this position